Digital transformation for accounting teams

On our projects, in our organizations, with our customers… we have a dozen committees that work on digital transformation, we lead digital transformation initiatives, but no one is able to explain what this really means.

For IN2 consulting, this means adapting the strategy and structure of an organization to seize the opportunities offered by digital technologies. And, finally, that’s what we’ve all been doing for decades with the gradual expansion of computers, robot machines, smartphones, and artificial intelligence today.

The current difficulty is in translating this transformation into a concrete action plan, speaking for the business teams. Beyond functionalities, managing change with users is a critical issue, which requires expertise.

We are currently experiencing it as part of one of our missions with a major transport player, with whom we are carrying out a project to fully digitize the process of closing accounts.

The dematerialization scope of the project ranges from integrity control, justification of accounts, lettering and automatic generation of accounting OD to the GL centralizer, including the implementation of account certification workflow and steering of closing actions.

All these processes currently carried out mainly in Excel, are very heterogeneous and not very qualitative. It is a challenge for managers to monitor the progress and completion of the work. Accountants also feel that they are doing non-value added work every month, taking advantage of little experience from month to month.

The digitization of their closing actions, that is to say the digitization of all existing paper or human processes (validation circuit for example), first of all frightened the accountants who saw in this transformation the setting in place of a tool to control their activity by their hierarchy; but also and above all the trivialization of their work and the questioning of their expertise.

The intervention of IN2 consulting made it possible to demonstrate that this digitalization did not come to call into question their know-how, but that it brought them gains and important avenues for optimization: better preparation of account justifications, securing of the process, harmonization of procedures between accounting centers, simplification of reporting, pooling of tasks, etc.

In addition to these qualitative contributions to the process of closing the accounts, this project also made it possible to demonstrate the added value and the opportunities offered by a fully digitalized process. In a world with ever more reporting and risk assessment, accountants are delighted to be able to rely on an efficient IS capable of providing them with key information in record time.

In particular to meet new regulatory obligations such as the Sapin II law. The digital medium makes it possible to meet these challenges and undoubtedly provides the best guarantees of responses to the requirements of transparency and the fight against corruption. Not to mention the modernization aspect of economic life, which is an integral part of these new solutions.

The project that we carried out on the digitalization of the closing processes, made it possible to bring to light many initiatives within the business teams to find work that could be automated. Among others, the RPA (Robot Process Automation) has now swept over the Accounting Department to the point of being awarded by their peers at conferences and acting as a benchmark within the Group.

These projects are concrete examples of adapting the methods in place to seize the opportunities offered by digital technologies.

 

IN2 consulting is able to lead your major projects on the subject. We know how to be proactive in refining the functional target and securing the deployment in stages.